Procurement and Leasing Coordinator

Duties:

IT Capital Refresh, Lifecycle and Process Improvement

• Lead the planning, coordination, execution and continuous improvement of VIU's annual IT Capital Refresh Program, including multi-year refresh plans and deployment schedules.
• Coordinate the procurement, deployment, tracking, return and secure disposal of leased and institutionally owned technology, and manage lease schedules, renewals and end-of-life requirements.
• Identify risks, bottlenecks and service gaps, and develop scalable processes, workflows and reporting tools that improve consistency and transparency.

Procurement, Vendor and Financial Management

• Coordinate IT procurement and manage vendor relationships, applying VIU procurement and finance policies, vendor contracts, leasing agreements and BCNet agreements, and approve IT purchases within delegated authority.
• Develop budget scenarios, advise on funding allocations and account coding, and contribute to quarterly variance analysis and forecasting.

Consultation, Communication and Change Management

• Act as a liaison between Information Technology Services and VIU's academic and administrative departments, identifying their technology needs and translating them into actionable service, procurement, refresh and deployment requirements.
• Advise departments on refresh schedules, equipment standards and funding considerations, and provide recommendations to ITS leadership on emerging needs and service gaps.
• Create clear, audience-specific communications that explain the purpose, timing and impact of changes, and support stakeholder readiness through feedback and training.

Staff Supervision and Team Leadership

• Provide day-to-day supervision to assigned CUPE and student employees, including setting priorities, assigning and reviewing work, scheduling and coordinating leave.
• Provide onboarding, training, coaching and performance feedback, and participate in recruitment, performance appraisal and development planning, applying VIU Human Resources policies and CUPE collective agreement provisions.
• Provide functional guidance to cross-functional teams involved in procurement, asset management, capital refresh and deployment.

Required Qualifications:

A university degree in technology, business information systems, business administration, finance, or related discipline and a minimum of five years of directly related experience. An equivalent combination of directly related education and/or experience may be considered.

A relevant professional certification or equivalent specialized training in one or more of the following areas: Change management; Project management; Business Relationship Management; Business analysis; or an IT service-management framework.

• Ability to apply procurement, purchasing, contract and vendor-management policies and agreements in complex situations.
• Demonstrated project and change management skills, with strong consultation, facilitation and stakeholder engagement to align needs and competing priorities.
• Demonstrated supervisory and team-leadership skills, including work planning, coaching, training and performance feedback.
• Advanced analytical, problem-solving, variance-analysis and scenario-planning skills to develop clear recommendations and advise staff and leadership.
• Excellent written, verbal, presentation and interpersonal skills, including clear business, process, financial, project and technical documentation.
• Strong organizational skills to manage competing priorities, deadlines and initiatives independently, exercising sound judgment with limited oversight.
• Proficiency with Microsoft Word, Excel, PowerPoint and Visio, or comparable tools, and working knowledge of IT service-management, asset-management and procurement systems.

Preferred Qualifications:

• Training or certification in IT Asset Management is considered an asset.
• Experience in a public-sector or post-secondary environment and experience with BCNet agreements or shared services are considered assets.

VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.

Note: 

• Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
• All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
• Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students.  In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences.  We encourage members of all equity-seeking groups to self-identify within their application cover letter.  When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity.  Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.