Nanaimo Campus

Librarian and Coordinator for Copyright and Open Licensing (1655)

Librarian and Coordinator for Copyright and Open Licensing

Vancouver Island University (VIU) Library is known as a leader for consistently identifying, leveraging, and advancing strategic regional, national, and international collaborations, for both institutional and collective benefit. The library continues to transform, along with VIU, in response to the communities we serve. We are proud of our reputation and committed to continual improvement. We are actively implementing our VIU Library 2018 Strategic Plan and proactively anticipating the future development of the institution and the needs of our communities. At VIU, we commit to valuing human diversity in all its dimensions and to maintaining a learning and working environment which is equitable, diverse and inclusive. We strive to deliver inclusive service, affirming the dignity of those we serve, regardless of heritage, education, beliefs, ethnicity, religion, gender, age, sexual orientation, gender identity, physical or mental health, physical or cognitive capabilities, or socio-economic status. VIU Library upholds the VIU Indigenous Commitment by striving to acknowledge and better understand library relationships to Indigenous knowledges. We respect and learn from principles and values of Indigenous Knowledge systems in library practices and services, with a particular focus on the principles and practices of a Coast Salish knowledge system situated in this territory, so that we are grounded in culturally responsive practice; working toward decolonizing library services and promoting a sense of belonging that has often been lacking for Indigenous people in academic spaces.

Employment Group
Position Number
Provost and Vice-President Academic
Library Administration
Nanaimo campus
Appointment Type
regular full-time
35 hours per week.
As soon as possible
Posting Restrictions
Flexible work arrangements may be available.
Applicant Documents
CV/Resume, Cover Letter, Qualifications , Referees/References
Posted Date
Closing Date
Job Reference

Working under the general direction of the University Librarian, the Librarian and Coordinator for Copyright and Open Licensing will steward a newly established copyright and open licensing education framework (COLEF) for the VIU community, including employees and students in all VIU locations and departments. Copyright and licensing activities occur within a broader context of information rights, and the COLEF situates copyright and licensing in relationship to other applicable rights and ways of knowing, encouraging approaches that are situated in local contexts.


  • Participates in a wide range of activities, including instruction, individual educational consultations, and training for employees and students; institutional committee meetings and other initiatives; grant-funded or collaborative projects; employee and student orientation programs; and professional activities in and outside the institution.
  • Works in close collaboration with librarian faculty, decanal areas, university and cohort stakeholders and partners, internal and external to VIU.
  • Monitors developments in the regulatory environment, and provides strategy and expertise regarding policy and procedures and compliance methodologies appropriate for the institution and its community.
  • Develops and delivers educational content and services to inform the university community about copyright and open licensing.
  • Serves as a resource to the VIU community on matters of copyright, open licensing, and intellectual property law and practice.
  • Provides support for members of the VIU community with considerations for Indigenous knowledges and cultural expressions in relation to information rights, in collaboration with other experts in the team, including the Coordinator for Indigenous Initiatives.
  • Engages with and draws from professional and collegial networks to shape their practice.
  • Maintains a Copyright Office within VIU's Library Administration portfolio.
  • Manages communications with rights holders related to specific copyright transactions; records permissions and maintains files.
  • Maintains university copyright licensing agreements, including negotiation, renewal, and reporting, as required.
  • Develops and maintains effective stakeholder engagement in the ongoing development and review of VIU's copyright and open licensing education framework.
  • Identifies the need for expert legal opinion.
  • Advises on cost-effective and efficient use of copyright materials including open access licensing alternatives and copyright-free materials.
  • Provides copyright expertise with respect to digitization initiatives, Special Collections, licensed content, scholarly communications, publishing, preservation, Open Access, and open licensing.
  • Participates in shaping the university's emerging strategy related to Open Access, Open Scholarship, and Open Educational Resources.
  • Provides copyright education and outreach, in the form of individual educational consultations and training.

About You

You are interested in copyright and open licensing. You are passionate about building collective capacity and a culture of copyright and open licensing awareness that empowers the VIU community to create and use materials for teaching, learning, research, creative, administrative, and other university activities.

You bring a questioning mind and a learner's perspective to the library' mission and operations. You thrive in a collaborative, dynamic setting, where professional librarians share and shape ideas and insights together, and where professionals work collegially with the broader staff team. You're a leader who is happy to see your ideas transformed by your colleagues' perspectives, into team-defined visions and plans that are greater than the sum of their parts.

Successful candidates will participate in a wide range of activities, including, student support; institutional, faculty and departmental committee meetings and other initiatives; and professional activities in keeping with their disciplines in and outside the institution.

Required Qualifications:

  • Master of Library/Information Science, or equivalent, from an ALA-accredited institution AND formal education or a demonstrated background in Canadian copyright law.
  • 2 years of corporate/institutional experience working with copyright and information rights management. A combination of education and experience may be considered.
  • Demonstrated knowledge of the copyright regulatory environment in Canadian higher education institutions.
  • Awareness of current progressive practices in copyright management including open licensing.
  • Demonstrated organizational and planning skills. Problem-solving experience in a collaborative environment.
  • Proven client-focused approach to public service. Demonstrated excellence in oral and written communication, across a variety of stakeholder groups, and employing a variety of modes.
  • Demonstrated confidence with technology, and familiarity with tools commonly used in the university environment.
  • Demonstrated success in working with adult learners in a diverse and dynamic environment.
  • Experience and ability to plan and deliver in-person and online instructional sessions.
  • Strong management and organizational skills.
  • Strong analytical and problem-solving skills together with an ability to apply principles to factual situations and develop innovative solutions.
  • Demonstrated ability to effectively articulate and communicate complex legal and policy concepts to non-specialist audiences.
  • Abilities to work independently and also collaboratively in a team environment are essential.

Preferred Qualifications:

  • Previous experience working in a Copyright Office in a Canadian post-secondary institution.
  • Strong working understanding of guiding principles related to information rights and Indigenous knowledges in relation to Canadian and BC law.


  • Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
  • All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
  • Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students.  In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences.  We encourage members of all equity-seeking groups to self-identify within their application cover letter.  When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity.  Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.